Guidelines and Terms & Conditions

Please read these guidelines before applying!

Who Can Apply?

The Bulwell Arts Festival is a community project run by local residents and priority will be given to artists/makers within the local area. Artists/makers within Nottinghamshire will be considered. All entrants must live, or be professionally based, within Nottinghamshire (and not beyond the county boundary).

  • All entrants must be 18 years and over.
  • If you are under 18 please contact us:


  • Work must be set up by specified deadlines.
  • All work must be original and the property of the artist entering the event.
  • The number of pieces of work you can show will depend on your allocated space and the nature of your work. You will be notified.
  • Work must be clearly labeled with title, medium, name, price or [NFS], contact details Artists/Makers must be responsible for installing their own work. Please ask for help and support, if needed.
  • Artists must provide all the equipment they need to show their own work
  • Insurance for own artwork will be the responsibility of the Artist/Maker.
  • Public Liability Insurance will be in place at each venue for the duration of the Art Week.
  • If you hold your own public liability insurance, please submit a copy of your insurance certificate.
  • Anything hazardous and a risk to safety will not be accepted – the organisers reserve the right to make the final decision in the event of a dispute.
  • Any electrical equipment used during workshops, performances, exhibitions, and craft fair must be PAT tested.

Art In The Shops


  • Please list any specific requirements for your work e.g. wide ledge for ceramics, this will enable us to select a suitable shop for your work.
  • You can request a particular shop, but we cannot guarantee you will be selected for that shop.
  • You MUST be able to visit the shop/business in advance of Art Week to confirm the space is suitable – you’ll be informed of the deadline for this visit.
  • You may be allocated part of a window to display in – how much space is available is always at the business owner’s discretion.
  • Work must be set up no later than the Friday before the start of Bulwell Art Week.
  • All work must remain in place through the week and then discussed with shop managers a suitable time to collect the week after.
  • No offensive works can be displayed in shop windows

Craft Fair

  • Crafts that are actually made by the stallholder.
  • Crafts are of good quality.
  • The stallholder lives or has their workshop:
    1) within NG6
    2) within Nottingham
    3) within Nottinghamshire
  • We will select stalls to balance the variety of types of craft.
  • Stall’s cost £5/£6 . payment will be required when booking your table to secure your spot.

Other Requirments

  • All work must be original and made by the person entering the event.
  • Anything hazardous and a risk to safety will not be accepted the organisers reserve the right to make the final decision in the event of a dispute.
  • You will be expected to provide your own table, not more than 6′ wide,
  • Your work should be clearly priced.
  • You are responsible for setting up your own stall.
  • There is onsite parking.
  • You must take down the stall at the end of the event.
  • Insurance for your work will be your responsibility.


You are expected to comply with current legislation regarding the selling of the following; food, toys, items that look like toys, candles, home fragrancing, and cosmetics. Required labeling and safety notifications, along with food hygiene assessments, where applicable, will be checked.

Key Dates

1st Jan – Applications open for artists, performers, workshop leaders, community groups, churches etc
1st May – Applications close
10th May – All groups, businesses submit programme information
10th June – All posters, brochures, banners available for distribution
1st July – Launch of the Bulwell Arts Festival


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